Executive Summary
VHB Engineering Solutions needed to automate their proposal creation process that was taking 2 days per quote. Using NeoBuild, they built an AI-native proposal system in 2 weeks with automated exports, role-based approvals, and real-time collaboration.
The Challenge
VHB Engineering's sales team spent 2 days creating each proposal manually, involving spreadsheets, formatting, and multiple approvals. This process was slow, error-prone, and didn't scale with their growth.
Key Pain Points:
- ✗ 2 days per proposal creation
- ✗ Manual formatting and calculations
- ✗ No version control or collaboration
- ✗ High error rates in exports
The Solution
NeoBuild's AI-powered platform enabled VHB to build a complete proposal system in 2 weeks with natural language input, automated calculations, and multi-format exports.
Key Benefits:
- ✓ 30-minute proposal creation
- ✓ AI-powered content generation
- ✓ Automated PDF/Word/Excel exports
- ✓ Real-time collaboration and approvals
System Overview
The AI Proposal Maker runs as a natural language interface with automated calculations, secure approvals, and multi-format exports.
AI Authoring
Natural language prompts generate structured proposals with automated pricing and compliance checks.
Secure Backend
Postgres-based storage with role-based security, audit trails, and real-time synchronization.
Auto Exports
One-click PDF, Word, and Excel generation with consistent branding and formatting.
Key Capabilities
Multi-Format Exports
PDF, Word, Excel with consistent branding
Live Postgres Sync
Auto-save with version control
AI Validation
Smart guardrails and compliance
Outcomes
The AI Proposal Maker delivered immediate time savings and quality improvements for VHB's sales process.
"Our proposals are now AI-authored, audit-proof, and beautifully formatted. NeoBuild + Postgres-based backend gave us the control and speed we always wanted."